Data Privacy Notice
DATA PRIVACY NOTICE The Parochial Church Council (PCC) of St James Wetherby with Linton 1. Your personal data – what is it? Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”). 2. Who are we? The PCC of St James Wetherby with Linton is the data controller (contact details are below). This means it decides how your personal data is processed and for what purposes. 3. How do we process your personal data? The PCC of St James Wetherby with Linton complies with its obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data. We use your personal data for the following purposes: -
4. What is the legal basis for processing your personal data?
5. Sharing your personal data: Your personal data will be treated as strictly confidential. We will not share your data with third parties without your consent. 6. How long do we keep your personal data[1]? We keep data in accordance with the guidance set out in the guide “Keep or Bin: Care of Your Parish Records” which is available from the Church of England website [see footnote [2] for the link to this document]. Specifically, we retain electoral roll data while it is still current; gift aid declarations and associated paperwork for up to 6 years after the calendar year to which they relate; and parish registers (baptisms, marriages, funerals) permanently. 7. Your rights and your personal data Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: -
The right to lodge a complaint with the Information Commissioners Office. 8. Further processing If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing. 9. Contact Details To exercise all relevant rights, queries, or complaints please in the first instance contact the Parish Administrator at The Parish Office, Church Street, Wetherby LS22 6LP or via email at stjames@dsl.pipex.com You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF. Adopted: May 2018
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